Digital Documentation Class 9 MCQs – IT (402) | One Shot Revision
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Digital Documentation Class 9 MCQs are prepared in line with the latest CBSE syllabus. This comprehensive question set includes a variety of questions covering every important topic in one place. Practicing these MCQs will get you fully prepared for your exam and help you aim for full marks.
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Q1. Assertion (A): A thesaurus and dictionary perform exactly the same function.
a) Both are exactly the same
b) A dictionary provides definitions and pronunciations, whereas a thesaurus provides words with similar or opposite meanings
c) A thesaurus provides only definitions
d) A dictionary provides only synonyms
Q2. What is the major limitation of an electronic typewriter? (NCERT Textbook IT-402 Class-X 2020)
a) No printing option
b) Small screen showing only one or two lines
c) Cannot type numbers
d) No power backup
Q3. In which year was the electronic typewriter introduced?
a) 1970
b) 1972
c) 1974
d) 1976
Q4. Which was the most widely used word processing software in the beginning?
a) MS Word
b) WordStar
c) WordPad
d) LibreOffice
Q5. Which of the following best describes word processing?
a) Only printing a document
b) Entering, editing, formatting, storing, retrieving and printing a document
c) Only typing text using a keyboard
d) Managing databases only
Q6. Why was a computer-based word processor preferred over a manual typewriter for preparing a detailed report?
a) It cannot store documents
b) It allows editing and formatting of text
c) It uses only one font
d) It requires the document to be typed again after every change
Q7. Which limitation of a typewriter makes it unsuitable for preparing an attractive report containing pictures?
a) It cannot type numbers
b) It cannot provide all required characters and desired formatting
c) It cannot use paper
d) It cannot produce multiple pages
Q8. Statement I: A header appears at the top of a page.
Statement II: A footer appears at the bottom of a page.
a) Both Statement I and Statement II are true
b) Both Statement I and Statement II are false
c) Statement I is true but Statement II is false
d) Statement I is false but Statement II is true
Q9. Statement I: Superscript is appropriate for the “th” in 5th.
Statement II: Subscript is appropriate for the “2” in O₂.
a) Both Statement I and Statement II are true
b) Both Statement I and Statement II are false
c) Statement I is true but Statement II is false
d) Statement I is false but Statement II is true
Q10. An office needs to prepare several copies of a letter with different addresses. Why is a word processor more efficient than a typewriter?
a) The word processor does not require a keyboard
b) The common content can be reused with minor changes
c) The word processor cannot save documents
d) A typewriter automatically changes addresses
Q11. Assertion (A): A page break is useful when a new chapter needs to begin on a fresh page.
Reason (R): A page break forces the following content to start on the next page.
a) Both A and R are true and R correctly explains A
b) Both A and R are true but R does not explain A
c) A is true but R is false
d) A is false but R is true
Q12. Which software was mentioned as an early widely used word processing software?
a) WordStar
b) LibreOffice Calc
c) Impress
d) Base
Q13. What major limitation did electronic typewriters still have despite allowing some editing?
a) They could not type text
b) They had a very small screen displaying only one or two lines
c) They could not make copies
d) They could not save any information
Q14. Modern word processors use GUI-based editing that follows the concept of:
a) CSV
b) WYSIWYG
c) ODF only
d) BPO
Q15. What does WYSIWYG mean in the context of word processing?
a) What You Save Is What You Get
b) What You See Is What You Get
c) What You Select Is What You Get
d) What You Search Is What You Get
Q16. Which of the following is a feature of modern word processors?
a) Creating and editing documents
b) Only typing documents
c) Only printing documents
d) Only storing pictures
Q17. Which was the most widely used word processing software in the beginning?
a) MS Word
b) WordStar
c) WordPad
d) LibreOffice
Q18. LibreOffice is an example of:
a) Proprietary software
b) Free and Open Source Software
c) Shareware
d) Malware
Q19. Which file format does LibreOffice use for publishing documents?
a) DOC
b) PDF
c) ODF
d) TXT
Q20. Which component of LibreOffice is used for word processing?
a) Calc
b) Writer
c) Impress
d) Base
Q21. What is the keyboard shortcut to create a new document?
a) Ctrl+O
b) Ctrl+N
c) Ctrl+S
d) Ctrl+P
Q22. What is the keyboard shortcut to open an existing document?
a) Ctrl+O
b) Ctrl+N
c) Ctrl+F
d) Ctrl+G
Q23. Which LibreOffice component is used for word processing?
a) Writer
b) Calc
c) Impress
d) Base
Q24. Which LibreOffice component is used for spreadsheet preparation?
a) Writer
b) Calc
c) Impress
d) Draw
Q25. Which LibreOffice component is used for presentations?
a) Base
b) Writer
c) Impress
d) Calc
Q26. Which LibreOffice component is used for database management?
a) Base
b) Writer
c) Draw
d) Calc
Q27. Which LibreOffice component is intended for drawing?
a) Draw
b) Writer
c) Base
d) Calc
Q28. Why is LibreOffice described as FOSS?
a) It is free and open source software
b) It is available only for schools
c) It is a paid proprietary suite
d) It is used only for spreadsheets
Q29. Which file format is associated with LibreOffice’s Open Document Format?
a) ODF
b) CSV
c) JPG
d) EXE
Q30. A student creates a new Writer document and saves it normally. Which extension is used by default according to the content?
a) .odt
b) .csv
c) .jpg
d) .ppt
Q31. Which operating systems are mentioned as platforms on which LibreOffice runs?
a) Windows, Mac and Linux
b) Windows only
c) Linux only
d) Mac only
Q32. Which of the following is mentioned as a web-based word processor?
a) Google Docs
b) LibreOffice Base
c) LibreOffice Draw
d) LibreOffice Calc
Q33. Which application would be most suitable for preparing the field-visit report described in the content?
a) LibreOffice Writer
b) LibreOffice Calc
c) LibreOffice Base
d) LibreOffice Impress
Q34. Which alternative method can be used to start Writer in Windows?
a) Start/Windows → LibreOffice → LibreOffice Writer
b) File → Save As
c) Edit → Find
d) Insert → Image
Q35. A user does not see the Writer shortcut on the desktop. Which method mentioned in the content can still help locate Writer?
a) Use the Search command and type “writer”
b) Use Print Preview
c) Press Ctrl+M
d) Open the Mail Merge Wizard
Q36. Which menu sequence creates a new text document in Writer?
a) File → New → Text Document
b) File → Open → Text Document
c) Insert → New → Text Document
d) Tools → New → Text Document
Q37. Which keyboard shortcut is used to create a new document?
a) Ctrl+N
b) Ctrl+O
c) Ctrl+S
d) Ctrl+P
Q38. Which menu option is used to save a newly created document?
a) File → Save
b) Edit → Save
c) Insert → Save
d) View → Save
Q39. A user wants to save an existing document with another name and possibly in another location. Which option should be used?
a) Save As
b) Save
c) Open
d) Close
Q40. What happens when a document is saved using Save As with a different name?
a) A second file is created while the previous file remains
b) The original file is automatically deleted
c) The document becomes read-only
d) The document is printed
Q41. Which command is used to close an open document?
a) File → Close
b) File → New
c) Edit → Close
d) View → Close
Q42. Which keyboard shortcut is used to open an existing document?
a) Ctrl+O
b) Ctrl+N
c) Ctrl+S
d) Ctrl+P
Q43. A user wants to protect a saved document using a password. Which option is selected while saving?
a) Save with a password
b) Print with a password
c) Open with a password
d) Format with a password
Q44. Which part of the Writer window displays the title of the currently opened document?
a) Title bar
b) Status bar
c) Menu bar
d) Formatting toolbar
Q45. A new untitled document is by default named as:
a) New1, New2
b) Untitled 1, Untitled 2
c) Draft1, Draft2
d) Document1, Document2
Q46. Pressing the Home key moves the text cursor to:
a) End of document
b) Beginning of line
c) End of line
d) Beginning of document
Q47. Which shortcut takes the cursor to the beginning of a document?
a) Ctrl+Home
b) Ctrl+End
c) Home
d) End
Q48. Which shortcut takes the cursor to the end of a document?
a) Ctrl+Home
b) Ctrl+End
c) End
d) Shift+End
Q49. What shape does the mouse pointer take when moved over text in the document?
a) Arrow
b) I-shape
c) Hand
d) Cross
Q50. Which option is used to erase the last change made to a document?
a) Redo
b) Undo
c) Cut
d) Delete
Q51. Which bar contains menu items such as File, Edit, View, Insert and Format?
a) Menu bar
b) Status bar
c) Title bar
d) Scroll bar
Q52. A menu item is followed by three dots (…). What does this indicate?
a) A dialog box will open
b) The document will close
c) The item will be deleted
d) A page break will occur
Q53. A menu item is followed by a right-pointing arrow. What does this indicate?
a) Another submenu will open
b) The document will print
c) The item will be saved
d) The application will close
Q54. Which bar appears below the Title Bar and contains items like File, Edit, View, Insert?
a) Status bar
b) Menu bar
c) Standard toolbar
d) Formatting toolbar
Q55. Which toolbar contains commands represented mainly in the form of icons?
a) Standard toolbar
b) Status toolbar
c) Title toolbar
d) Page toolbar
Q56. Which toolbar provides options for formatting a document?
a) Formatting toolbar
b) Status bar
c) Title bar
d) Scroll bar
Q57. Which part of the Writer window displays information such as page number, word count, language and zoom?
a) Status bar
b) Title bar
c) Menu bar
d) Standard toolbar
Q58. Which feature is used to move through a long document vertically?
a) Scroll bar
b) Title bar
c) Menu bar
d) Formatting toolbar
Q59. Three dots (…) after a menu item name indicate that:
a) The menu is disabled
b) A dialog box will open
c) Another submenu will open
d) Nothing happens
Q60. A right-hand arrow (►) after a submenu item indicates:
a) A dialog box will open
b) Another submenu will open
c) The item is inactive
d) File will close
Q61. What is the Text Cursor?
a) A flashing vertical line showing the position where text can be entered
b) A mouse pointer
c) A toolbar icon
d) A page border
Q62. Which keyboard keys are called cursor control keys?
a) Arrow keys
b) Function keys
c) Number keys
d) Letter keys
Q63. What happens when the Home key is pressed while editing a line?
a) The cursor moves to the beginning of the line
b) The cursor moves to the end of the document
c) The document closes
d) The page is printed
Q64. What happens when the End key is pressed?
a) The cursor moves to the end of the line
b) The cursor moves to the beginning of the document
c) The document is saved
d) A new page is created
Q65. Which shortcut moves the cursor to the beginning of the document?
a) Ctrl+Home
b) Ctrl+End
c) Ctrl+PageUp
d) Ctrl+G
Q66. Which shortcut moves the cursor to the end of the document?
a) Ctrl+End
b) Ctrl+Home
c) Ctrl+E
d) Ctrl+G
Q67. When the mouse pointer is moved over text in a document, it changes into which shape?
a) I-shape
b) Arrow only
c) Circle
d) Cross
Q68. What is the purpose of Zoom in Writer?
a) To change the viewing scale without changing the physical document
b) To change the font permanently
c) To print the document
d) To change the page size
Q69. A student wants to move selected text to another location. Which sequence is correct?
a) Select → Cut → Place cursor → Paste
b) Select → Copy → Close
c) Select → Print → Paste
d) Select → Undo → Save
Q70. Which operation is used when the original text should remain and a duplicate is required elsewhere?
a) Copy and Paste
b) Cut and Paste
c) Undo and Redo
d) Find and Replace
Q71. Which feature reverses the most recent change made to a document?
a) Undo
b) Redo
c) Replace
d) Find
Q72. Which feature reverses the effect of an Undo operation?
a) Redo
b) Copy
c) Cut
d) Save As
Q73. Which shortcut is used for Undo?
a) Ctrl+Z
b) Ctrl+Y
c) Ctrl+X
d) Ctrl+V
Q74. A student wants to replace every occurrence of “IT Job Fair” with “National IT Job Fair”. Which option is most efficient?
a) Replace All
b) Find
c) Find All
d) Copy
Q75. Which shortcut selects the entire document text?
a) Ctrl+A
b) Ctrl+S
c) Ctrl+D
d) Ctrl+E
Q76. To select a vertical block of text, which shortcut is used?
a) Ctrl+F8
b) Ctrl+F10
c) Ctrl+F12
d) Ctrl+F7
Q77. To select non-consecutive text using the keyboard, which key combination is used along with arrow keys?
a) Alt+F8
b) Shift+F8
c) Ctrl+F8
d) Tab+F8
Q78. Which feature is used to search for a text and replace it with another text?
a) Thesaurus
b) Find and Replace
c) Spell Check
d) Synonym
Q79. What is the keyboard shortcut for Find & Replace?
a) Ctrl+H
b) Ctrl+F
c) Ctrl+G
d) Ctrl+R
Q80. “Find All” in the Find & Replace dialog is used to:
a) Replace all instances of a word
b) Select and display all occurrences of text
c) Delete all matching words
d) Format all text
Q81. Which feature is used to move directly to a specific page number in a long document?
a) Find and Replace
b) Go to Page
c) Thesaurus
d) Spell Check
Q82. Which option is useful for moving directly to a specified page number?
a) Go to Page
b) Find All
c) Page Style
d) Print Range
Q83. Which shortcut is associated with Go to Page?
a) Ctrl+G
b) Ctrl+P
c) Ctrl+F
d) Ctrl+M
Q84. Non-printing characters help the user to:
a) Print faster
b) See exact formatting of the document
c) Save the file
d) Spell check the document
Q85. What is the keyboard shortcut to display non-printing characters?
a) Ctrl+F8
b) Ctrl+F10
c) Ctrl+F12
d) Ctrl+M
Q86. In non-printing character view, tab space is shown by which symbol?
a) Dot
b) Arrow (→)
c) Pilcrow (¶)
d) Asterisk
Q87. What is the main purpose of displaying non-printing characters?
a) They help identify spaces, tabs and paragraph formatting
b) They increase font size
c) They print hidden characters
d) They change the page size
Q88. Grammatical errors detected by Writer are underlined with:
a) Wavy red line
b) Wavy blue line
c) Straight red line
d) Dotted green line
Q89. Spelling errors detected by Writer are underlined with:
a) Wavy red line
b) Wavy blue line
c) Straight black line
d) Dotted underline
Q90. What is the keyboard shortcut key to open Spelling and Grammar dialog?
a) F5
b) F7
c) F9
d) F11
Q91. A thesaurus in Writer helps to find:
a) Only spelling errors
b) Synonyms and antonyms
c) Grammar mistakes
d) Page numbers
Q92. A dictionary differs from a thesaurus because a dictionary contains:
a) Only synonyms
b) Definitions and pronunciations
c) Only antonyms
d) Only spelling suggestions
Q93. A student wants an alternative word with a similar meaning. Which feature should be used?
a) Thesaurus
b) Spell Checker
c) Find
d) Page Setup
Q94. Which statement correctly distinguishes a thesaurus from a dictionary?
a) A thesaurus provides synonyms and antonyms, while a dictionary provides definitions and pronunciations
b) A thesaurus provides only spellings
c) A dictionary provides only page formatting
d) Both perform exactly the same function
Q95. Which setting allows a user to select A4, A5, B4 or Letter paper size?
a) Page Style
b) Paragraph Style
c) Font Style
d) Table Properties
Q96. Which combination contains valid page-layout settings?
a) Paper size, orientation and margins
b) Font colour, spelling and grammar
c) Copy, cut and paste
d) Find, replace and zoom
Q97. A user wants to clear all direct formatting from selected text. Which shortcut should be used?
a) Ctrl+M
b) Ctrl+B
c) Ctrl+I
d) Ctrl+U
Q98. Which shortcut makes selected text bold?
a) Ctrl+B
b) Ctrl+I
c) Ctrl+U
d) Ctrl+E
Q99. Which shortcut makes selected text italic?
a) Ctrl+I
b) Ctrl+B
c) Ctrl+U
d) Ctrl+R
Q100. Which shortcut underlines selected text?
a) Ctrl+U
b) Ctrl+B
c) Ctrl+L
d) Ctrl+M
Q101. A student needs to write the chemical formula O₂ correctly. Which formatting should be applied to 2?
a) Subscript
b) Superscript
c) Bold
d) Underline
Q102. Which alignment makes both left and right edges of a paragraph line up with the margins?
a) Justified
b) Left
c) Center
d) Right
Q103. Which shortcut is used for justified alignment?
a) Ctrl+J
b) Ctrl+E
c) Ctrl+L
d) Ctrl+R
Q104. A teacher wants to place a heading exactly in the middle of the page horizontally. Which alignment should be selected?
a) Center
b) Left
c) Right
d) Justify
Q105. Which feature can be used to create a hierarchical list containing main items and sub-items?
a) Nested list
b) Page Break
c) Mail Merge
d) Print Preview
Q106. How many Change Case options are available in LibreOffice Writer?
a) 4
b) 5
c) 6
d) 8
Q107. Which alignment option makes both left and right sides of a paragraph line up with the margins?
a) Left
b) Center
c) Right
d) Justify
Q108. Which option can be used to give a paragraph a coloured background?
a) Format → Paragraph → Area → Colour
b) Insert → Image
c) File → Save
d) Tools → Spelling
Q109. A student needs to create a two-page report where the next chapter must always begin on a fresh page. Which feature should be used?
a) Page Break
b) Find and Replace
c) Thesaurus
d) Copy and Paste
Q110. Which shortcut is given for inserting a page break?
a) Ctrl+Return
b) Ctrl+G
c) Ctrl+F10
d) Ctrl+F12
Q111. Where does a header normally appear?
a) At the top of the page
b) At the bottom of the page
c) In the status bar
d) Inside a table only
Q112. Where does a footer normally appear?
a) At the bottom of the page
b) At the top of the page
c) In the title bar
d) Inside the menu bar
Q113. A student wants to place the document name at the top and page number at the bottom of each page. Which features should be used?
a) Header and Footer
b) Table and Columns
c) Thesaurus and Spell Check
d) Find and Replace
Q114. Which feature is useful for arranging a newspaper-style document into multiple vertical sections?
a) Columns
b) Mail Merge
c) Page Number
d) Find and Replace
Q115. A student wants to insert a picture stored on a pen drive into Writer. Which menu option should be used?
a) Insert → Image
b) Format → Image
c) Tools → Image
d) File → Image
Q116. Which option is used to insert characters such as special symbols that may not be directly available on the keyboard?
a) Insert → Special Character
b) Format → Character
c) Tools → Symbol
d) File → Character
Q117. A student wants to add arrows, stars, callouts and flowcharts to a document. Which feature should be used?
a) Shapes
b) Columns
c) Headers
d) Thesaurus
Q118. A school timetable contains days, periods and timings. Which Writer feature is most appropriate for representing this information?
a) Table
b) Mail Merge
c) Page Break
d) Spell Checker
Q119. Which two elements form the basic structure of a table?
a) Rows and columns
b) Headers and footers
c) Fonts and styles
d) Pages and margins
Q120. A student wants to divide one table into two separate tables. Which operation should be selected?
a) Split Table
b) Merge Tables
c) Delete Table
d) Copy Table
Q121. A student wants to combine two tables into one table. Which operation should be selected?
a) Merge Tables
b) Split Table
c) Delete Table
d) Move Table
Q122. A teacher wants to send the same notice to many parents while automatically changing the recipient’s name, address and other details. Which feature should be used?
a) Mail Merge
b) Find and Replace
c) Page Break
d) Thesaurus
Q123. In a Mail Merge process, which two components are combined to produce personalised documents?
a) Main document and data source
b) Header and footer
c) Table and image
d) Page style and paragraph style
Q124. Which key must be used, not Backspace, to merge two tables by deleting the blank paragraph between them?
a) Delete
b) Backspace
c) Tab
d) Enter
Q125. Mail Merge combines a main document with a:
a) Spreadsheet only
b) Data source containing addresses
c) Image file
d) PDF file
Q126. In Mail Merge, the recipient address list is typically saved in which file format?
a) .odt
b) .csv
c) .pdf
d) .jpg
Q127. A teacher wants to apply the same set of paragraph-level formatting settings consistently to a paragraph in Writer. Which feature should be used?
a) Character Style
b) Paragraph Style
c) Page Style
d) Table Style
Q128. While preparing a report, a student wants to move the entire paragraph slightly towards the right. Which pair of tools can be used for this purpose?
a) Increase Indent and Decrease Indent
b) Align Left and Align Right
c) Increase Font and Decrease Font
d) Move Up and Move Down
Q129. A student needs to increase or decrease the indentation of a paragraph in Writer. Which tools should the student use?
a) Left Align and Right Align
b) Increase Indent and Decrease Indent
c) Before Text and After Text
d) Top Indent and Bottom Indent
Q130. While formatting a report, a student wants to position a paragraph at different horizontal locations. How many standard paragraph alignment options are available in Writer?
a) Three
b) Four
c) Five
d) Six
Q131. A student creates a new document in LibreOffice Writer without changing the page orientation. Which orientation will be used by default?
a) Landscape
b) Portrait
c) Square
d) Custom
Q132. A student types a report using LibreOffice Writer, formats it, and saves it on a computer. What best describes the resulting document?
a) A handwritten document
b) A digital document
c) A typewritten document
d) A scanned document
Q133. A student needs to save a digital document in a format that can be easily shared and viewed on different systems. Which of the following is a commonly used digital document format?
a) .pdf
b) .docx
c) .txt
d) All of the above
Q134. A school needs to send the same meeting letter to 500 parents, but each letter must contain the respective parent’s name and address. Which Writer feature would make this task efficient?
a) Find and Replace
b) Mail Merge
c) Page Break
d) Spell Check
Q135. A teacher wants to create multiple personalised letters from one common document by combining it with a list of recipients. Which application mentioned in the chapter can be used for this task?
a) LibreOffice Writer
b) LibreOffice Impress
c) LibreOffice Draw
d) LibreOffice Calc only
Q136. During the mail merge process, where are the names, addresses and other variable details of recipients stored?
a) Main document
b) Data source
c) Header
d) Footer
Q137. A principal has to send the same invitation to many parents, but the name, address and other recipient details are different for each parent. Which is the most suitable application of Mail Merge?
a) Creating personalised letters
b) Creating page borders
c) Formatting paragraphs
d) Inserting images
Q138. What is a field in Mail Merge?
a) A fixed heading
b) A placeholder for variable information
c) A page style
d) A formatting command
Q139. Assertion (A): Mail Merge is useful for producing personalised letters for multiple recipients.
a) Both A and R are true and R correctly explains A
b) Both A and R are true but R does not explain A
c) A is true but R is false
d) A is false but R is true
