ICT Skills Class 11 Notes – CBSE Employability Skills Revision

Study from ICT Skills Class 11 Notes aligned with the latest CBSE syllabus, to-the-point explanations, key concepts, and structured content.

Session 1: Introduction to ICT – Important Pointers

• A word processor is a software application used to create, edit, format, and print documents.
• It allows users to type text, make corrections, arrange the content neatly, and print documents.

Advantages of Using a Word Processor

• It allows you to easily add, delete, or modify text in a document.
• It helps check spelling and grammar, reducing language errors.
• Documents can be saved and edited later whenever required.
• Documents can be printed to obtain a hard copy.

Word Processors Available

• Word processors are software applications used to create and edit documents.
• Some common word processing applications are:
  • LibreOffice Writer
  • Microsoft Word
  • OpenOffice Writer
  • Notepad

Getting Started with LibreOffice Writer

• LibreOffice comes pre-installed in the Ubuntu operating system.
• To open LibreOffice Writer, click the LibreOffice Writer icon in the launcher.
• Opening LibreOffice Writer creates a new blank document.
• You can start typing immediately to create a document.

Creating a New Document

• A new document can be created in LibreOffice Writer by clicking the New icon and selecting Text Document.
• The keyboard shortcut Ctrl + N can also be used to create a new word document.

Session 2: Basic Interface of LibreOffice Writer

• When LibreOffice Writer is opened, a default screen appears with different menus and toolbars.

Status Bar

• The Status Bar is located at the bottom of the LibreOffice Writer window.
• It displays information such as word count, character count, page number, and language.

Menu Bar

• The Menu Bar is located at the top of the LibreOffice Writer window.
• It contains menus such as File, Edit, View, Insert, Format, Styles, Table, Form, Tools, Window, and Help.
• Clicking a menu opens a sub-menu containing related commands.

Functions of Menu Bar Options

• File: Used for creating, opening, saving, closing, and printing documents.
• Edit: Used for editing a document with commands like Undo, Cut, Copy, Paste, and Find & Replace.
• View: Used to change the display of the document, such as Zoom, Status Bar, and Ruler.
• Insert: Used to insert images, shapes, charts, headers, footers, and page numbers.
• Format: Used to change the appearance of text, such as bold, alignment, line spacing, and paragraphs.
• Styles: Used to apply and manage document styles and formatting.
• Table: Used to insert, delete, and format tables.
• Form: Used to insert form controls such as text boxes, check boxes, list boxes, and buttons.
• Tools: Used for features like Spelling & Grammar Check, Mail Merge, and Macros.
• Window: Used to switch between open LibreOffice windows or open and close document windows.
• Help: Provides access to the LibreOffice Help system and online help.

Toolbar

• The Toolbar is located below the Menu Bar.
• It contains icons that provide quick access to commonly used commands.
• By default, two toolbars are displayed:
  • Standard Toolbar
  • Formatting Toolbar

Context Menu

• The Context Menu appears when you right-click on a paragraph, image, or any object.
• The options in the Context Menu depend on the selected object.

Multiple Ways to Perform a Function

• In LibreOffice Writer, the same function can be performed in multiple ways.
• Before applying any formatting, select the text or object on which the action is to be performed.
• A function can be performed using:
  • Menu Bar
  • Toolbar icons
  • Context Menu (Right-click menu)
  • Keyboard shortcuts

Session 3: Saving, Closing, Opening and Printing Documents

Saving a Word Document

• To save a document:
  • Click File → Save or File → Save As.
  • Select the desired folder.
  • Enter the file name.
  • Click Save.
• By default, LibreOffice Writer saves documents with the .odt file extension.

Closing a Word Document

• To close a document, click File → Close.

Opening an Existing Document

• To open an existing document:
  • Open File Explorer.
  • Browse to the folder where the document is saved.
  • Double-click the required file to open it in the word processor.

Printing a Word Document

• To print a document, click File → Print.
• In the Print dialog box:
  • Select the printer connected to the computer.
  • Enter the number of copies to print.
  • Click OK to print the document.

Session 4: Formatting Text in a Word Document

• Formatting text means changing the appearance of text in a document.
• Formatting makes the document more attractive and easier to read.
• Text can be formatted by making it bold, underlined, coloured, or changing its style and size.

Changing the Text Style and Size

• Font refers to the style of the text.
• To change the font style:
  • Select the text.
  • Choose the required font from the Font drop-down list.

Making Text Bold, Italic, or Underlined

• Text can be formatted as Bold, Italic, or Underlined to highlight important information.
• Select the text before applying any formatting.
• Keyboard shortcuts:
  • Bold: Ctrl + B
  • Italic: Ctrl + I
  • Underline: Ctrl + U

Aligning Text

• Text can be aligned to the Left, Centre, or Right of the page.
• Select the text and use the alignment icons on the toolbar to change its alignment.

Cut, Copy, and Paste

• Copy is used to duplicate selected text without removing it from its original location.
  • Shortcut: Ctrl + C
• Cut is used to remove selected text from its original location so it can be moved elsewhere.
  • Shortcut: Ctrl + X
• Paste is used to insert copied or cut text at the cursor position.
  • Shortcut: Ctrl + V
• Copy + Paste creates a duplicate of the text, while Cut + Paste moves the text to a new location.

Find and Replace Text

• Find and Replace is used to search for specific text in a document.
• It can also replace the searched text with new text.
• Open the Find & Replace dialog box using the Find and Replace option.
• Enter the text to find and, if required, the text to replace it with.
• Replace changes the text one occurrence at a time.
• Replace All changes all matching occurrences in the document at once.

Session 5: Checking Spelling and Grammar

• Word processors provide a Spell Check tool to identify spelling and grammar mistakes.
• A red wavy underline indicates a spelling mistake.
• A blue wavy underline indicates a grammar mistake.

Starting the Spell Checker

• The Spell Checker can be started by:
  • Clicking the Check Spelling icon on the toolbar.
  • Pressing the F7 key.
  • Selecting Tools → Spelling from the Menu Bar.
• When the Spell Checker starts, it opens the Spelling dialog box.

Spelling Dialog Box Options

• Ignore Once: Ignores the highlighted word only once without changing it.
• Ignore All: Ignores all occurrences of the highlighted word in the document.
• Add to Dictionary: Adds a word to the dictionary so it is not marked as incorrect in future documents.
• Correct: Replaces the highlighted word with the selected correct spelling.
• Correct All: Replaces all occurrences of the highlighted word with the selected correct spelling throughout the document.

Shortcut Menu for Spell Checker

• Right-click on an underlined word to open the Shortcut Menu.
• The Shortcut Menu displays suggested spellings and options such as:
  • Ignore
  • Ignore All
  • Add to Dictionary

Autocorrect (Automatic Spell Checking)

• Automatic Spell Checking can be turned On or Off from Tools → Automatic Spell Checking.
• The keyboard shortcut for Automatic Spell Checking is Shift + F7.

Session 6: Inserting Lists, Tables, Pictures, and Shapes

• Lists are used to present information in a clear and organised manner.
• Bulleted lists are useful when the order of items is not important.
• Tables are used to organise data into rows and columns.

Inserting a Bulleted List

• Type each list item on a separate line.
• Select all the items before creating the list.
• Go to Format → Lists → Bulleted List to create a bulleted list.
• The keyboard shortcut for creating a bulleted list in LibreOffice Writer is Shift + F12.

Inserting a Numbered List

• Type each list item on a separate line.
• Select all the items before creating the numbered list.
• Go to Format → Lists → Numbered List to create a numbered list.
• The keyboard shortcut for creating a numbered list in LibreOffice Writer is F12.

Using Tables

• Tables are used to organise data into rows and columns.
• They are useful for presenting information such as marks, report cards, and other tabular data.

Inserting a Table

• A table can be inserted by clicking the Insert Table icon or pressing Ctrl + F12.
• In the Insert Table dialog box, select the required number of rows and columns.
• Click Insert to create the table.

Inserting Pictures

• Pictures can be added to make a document more attractive and informative.
• To insert a picture, go to Insert → Image.
• Select the required image file and click Open.
• The selected image is inserted into the document.

Inserting Shapes

• Shapes can be inserted to improve the presentation of a document.
• To insert a shape, go to Insert → Shape.
• Select the required shape (such as Rectangle, Circle, or Square).
• Click and drag the mouse to draw the shape with the required size in the document.

Session 7: Header, Footer, and Page Number

• A Header is the top section of a page.
• A Footer is the bottom section of a page.
• Headers and footers contain information that appears at the same place on every page.
• Common information added to headers and footers includes the document title, page number, date, and time.

Inserting a Header

• To insert a header, go to Insert → Header and Footer → Header → Default Style.
• The header is created at the top of every page.

Inserting a Footer

• To insert a footer, go to Insert → Header and Footer → Footer → Default Style.
• The footer is created at the bottom of every page.

Inserting Page Number

• Click inside the footer before inserting the page number.
• Go to Insert → Field → Page Number to insert page numbers.
• The page number appears automatically on every page.

Session 8: Tracking Changes in LibreOffice Writer

• Track Changes is used to record and highlight all changes made to a document.
• It helps review and identify corrections made by different users.
• Deleted text is shown as strikethrough instead of being removed.

Starting and Stopping Track Changes

• To enable Track Changes, go to Edit → Track Changes → Record.
• The keyboard shortcut to start or stop Track Changes is Ctrl + Shift + E.
• While Record is enabled, all changes are highlighted in a different colour.
• Click Record again to stop tracking changes.

Track Changes Options

• Next and Previous are used to move between recorded changes.
• Accept makes the selected change a permanent part of the document.
• Reject restores the original text by removing the selected change.
• Accept All accepts all recorded changes at once.
• Reject All rejects all recorded changes and restores the original document.
• Show displays the document as if all changes have been accepted without actually accepting them.
• Protect allows you to set a password so that only authorised users can accept or reject changes.

Compare Documents

• The Compare Document option is used to compare the current document with another document.
• It displays a list of differences between the two documents.
• You can accept or reject the displayed differences.
• After accepting or rejecting the differences, the current document is updated accordingly.